Any questions?

Below we provide answers to some of the most common questions we get asked by our grant holders. If you can’t find what you are looking for, please contact our Grants Team.

1. Will our grant expire?

Q: How long do we have to claim our grant?

A: We can hold a grant for up to two years. However, if you haven’t claimed the grant within 12 months of the date on your offer letter, you will need to send us an update on your progress, along with a copy of your latest annual accounts.

We may sometimes agree to hold a grant open for more than two years. However, you will need to contact us to discuss this, so we can understand more about your situation and ensure the grant is still needed.

2. What if we have an underspend?

Q: We haven’t spent the current instalment of our grant in full – do we have to give it back?

A: If you have only underspent by a small amount – up to 5% of the grant payment – we are happy for you to put the money towards any other charitable area of your work, or towards your reserves. You don’t need to ask our permission to do this.

If you have more than 5% left over and our grant was restricted towards salaries, core costs or capital work, please get in touch and let us know how you would like to use the unspent portion of the grant. We aim to be as flexible as we can. However, in certain cases we may ask for the unspent portion to be returned.

3. Can we request a 'change of use'?

Q: Our needs have changed, can we use our grant for a different purpose?

A: When your management committee accepted our grant offer they made a commitment to ensure the grant would be used for the charitable purpose for which it was agreed. However, we understand that circumstances can change.

When this happens, we aim to be flexible. Although, we cannot automatically agree a change of use. You will need to ‘make the case’ in writing and demonstrate that the new purpose is in line with the intention behind the original grant. Before you do this, you are also welcome to contact our Grants Team to discuss possible options.

When you write to us, please be clear about why you are making the request, what you would like the grant to go towards now, and include a budget showing how the remainder of your grant would be used.

4. What if the funded staff member leaves?

Q: Our grant is for a particular salary and that member of staff is leaving. How does this affect our grant?

A: If the post holder changes while we are funding their salary you must let us know when the current worker leaves and their replacement starts. Please also tell us the new worker’s name and provide some details about their previous experience.

If the post is unfilled for more than a month we will generally ‘freeze’ the grant for a period equivalent to the time the post remains vacant. Please get in touch with our Grants Team if you have any further questions.

5. Can our grant cover maternity or sickness pay?

Q: Our grant is towards a particular salary. Can we use it towards maternity or sickness payments for the existing staff member?

A: When Tudor makes a grant towards a salary it is the post rather than the individual that is being funded.

If the member of staff needs to take maternity leave during the period our funding covers, our grant cannot cover maternity pay made to that member of staff. Our grant can be used towards cost of maternity cover for the funded post, although you must let us know about this. If you need advice on paying or reclaiming statutory maternity pay go to the HM Revenue and Customs website.

If the member of staff goes on sick leave then our grant can usually be used towards their salary costs for the first four weeks of this period of sick leave. However, you must let us know about this as soon as possible. Our grant cannot normally be used to cover the costs of longer-term sick pay. But it can be used towards the costs of sickness cover for the funded post, as long as you discuss this with us first.

If the post is not filled during the period of maternity leave or sick leave we can ‘freeze’ the grant. This may enable the post holder to return to carry on the funded work at a later stage.

In either case, it is important that you contact us to discuss your options, as we will need to agree the approach you take in advance.

6. How will a merger affect our grant?

Q: We’re thinking about merging with another organisation. What does this mean for our grant?

A: If you are thinking about merging with another organisation – however early in the process you are - please let us know as soon as you can.

If the post or work that Tudor is funding will continue within the new merged organisation it is unlikely that your grant will be affected. In most cases we can simply transfer it to the new organisation. However, please get in touch to discuss this in advance so we can ensure any remaining funds are released when needed.

7. Can Tudor attend our AGM or event?

Q: We are planning an event and would like to invite someone from Tudor. Is this possible?

A: Tudor has a small staff team and at any one time we are managing around 450 grants across the UK. Although we are happy to receive invitations to events, it is not often possible for us to attend.

8. Can we use Tudor's logo?

Q: Can we use Tudor’s logo on things like publicity materials, our website or our annual report?

A: We don’t expect you to use our logo when you receive a grant from us. However, if you want to, you can include the Trust’s logo in your annual report, on your website and on temporary displays and leaflets. We prefer you not to use it on your organisation’s letterhead.

If you would like a copy of our logo, please get in touch. We can share it in a range of formats, and will also send you guidance on how it can be used.