Information for grant holders

If you already have a grant from Tudor, these pages will tell you everything you need to know about your grant, including how to claim your first payment and what you need to send us when you report back.

Please also check out our Any questions? page for answers to some of the most common queries that arise over the lifetime of a grant.

Grant conditions

We have slightly different grant conditions for our capital grants, revenue grants and grants towards specific salaries.

You can find full details in the Information and Responsibilities sheet we sent you with your original grant offer letter. You can also download current versions from the list on the right.

Key points applying to all the grants we make are outlined below:

1. Management committee responsibility

The management committee (board of trustees, board of directors, executive committee) is responsible for ensuring that the grant is used for the charitable purpose for which it was agreed, and for informing us of any change to that purpose. We ask an officer of the management committee to acknowledge the offer of a grant by signing and returning the grant acceptance form we will send you with our grant offer letter.

2. Claiming the grant

We outline what information you will need to send us in order to claim your grant in our information and responsibilities sheets – this varies depending on whether it is a capital or revenue grant, or whether the grant is going towards an existing post or a new post, for example. You can also find out more in How to claim your grant.

3. Timescales

We can hold a grant for up to two years - and for longer in some cases. However, if the grant has not been taken up within a year of the date it was agreed, please send us an update on progress together with your latest annual accounts.

4. Reporting back

We have different reporting requirements for capital and revenue grants, and for grants going towards specific salaries. These are described in full in our information and responsibilities sheets. We ask you to send us progress reports, and associated financial information, following the guidelines contained in these sheets: this will usually be at the end of each year of the grant. Find out more in Reporting back.

5. End of grant reports

We ask all the organisations we fund to send us an end of grant report. See our information sheet on end of grant reports for guidance on what you should include in this report.

6. Serious incidents or significant changes

Please let us know immediately if you think a serious incident may have taken place within your organisation – this could be related to loss of charity money or assets; damage to property; harm to your beneficiaries, staff or volunteers (including safeguarding incidents); or harm to your organisation's work or reputation. Our Grants Team will be happy to discuss any of this with you, so please feel free to get in touch if you are unsure or just want to talk it through.

We also ask you to keep us informed about any significant changes that will have an impact on the work we are funding, or on your organisation as a whole. See When to get in touch for more detail on this.

7. Publicity

We have no set requirements around publicity, but are happy for you to mention our grant to other funders, in your annual report and accounts or in press coverage. If you would like to use the Tudor Trust logo, or have any questions about publicity, please get in touch.

8. Additional requirements

If we need any additional information in your reports, or have attached other specific conditions to your grant, these will be explained in your grant commitment letter.